Buyside, a fast-paced startup technology company in the Real Estate industry, is looking for a responsible & reliable Executive Assistant to support our executive team in a timely and professional manner on any tasks needed to maintain the business’s success. You will own administrative, accounting, and human resource duties required by our executive team. Our ideal candidate also has previous experience in an Executive Assistant, Human Resources, or Accounting role and is familiar with office management technologies.

WHAT SUCCESS LOOKS LIKE

As an executive admin you will be proactive, organized, meet deadlines and communicate effectively. Ultimately, you should be able to identify and address the needs of our executive team and perform administrative tasks to ensure our company’s workflow runs smoothly.  You will be trusted with sensitive company information that you will keep in confidence. You will relate to the team and help maintain a strong company culture as we continue to grow. You will be creative and come up with new ideas for us to be better in various areas of the business.

Your Key Responsibilities

Human Resources

  • Create & own process for new employee onboarding, including setting up Payroll, ordering laptops, supplies, etc.
  • Phone screen and schedule interviews
  • Preparing or updating employment records related to hiring, transferring, promoting, and terminating
  • Create and update records and databases with personnel, financial, sales and other
  • Work as a liaison with our benefits providers & be familiar with the programs for staff questions
  • Oversee the administration of our benefits/ payroll system
  • Handle team events, appreciation days, or other team building ideas.

Accounting

  • Accounts Receivable – prepare, update, and send client invoices. Follow up on overdue invoices or returned checks. 
  • Accounts Payable – pay vendors, bills, and employee expense reimbursements via online billpay, payroll, or check
  • Reconcile line items in our accounting software
  • Be knowledgeable about all aspects of Buyside’s business and be able to communicate effectively to both clients, potential prospects, potential employees, or consultants
  • Work with our HR provider and accounting team to resolve tax and other issues with states

General

  • Keep stock of office supplies and place orders when necessary
  • Coordinate necessary items with property management
  • Oversee office guest’s comfort with space, meals, etc
  • Help booking hotels, restaurant reservations, etc.  for company guests and visitors
  • Assist CEO with travel coordination
  • Join meetings to take notes, document, and follow up on tasks
  • Assist in coordination for larger industry events
  • Assist colleagues whenever necessary

You report to: CEO

About the Buyside Team

Buyside is a data science & marketing company on a mission to help real estate brokerages profit from their largest untapped asset: big data. Buyside works by capturing a broker’s buyer data in real time, transforming it into actionable insights and intelligent marketing tools that generate new seller leads, win more listings, and close more transaction sides in-house. 

To apply, please send your resume and cover letter to careers@getbuyside.com

Contact Us

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